8 min read

Top 10 FREE Tools for Recruiters

Boost your hiring game with our curated list of the top 10 free recruitment tools. Streamline your process and find the best talent effortlessly. Explore now!

Hello Recruiters, 

Type in 'recruiting hours' on Google and you might see this: 

Recruitment could easily equate to really long hours, and managing every step of the hiring process means challenge after challenge. In order to keep the team productive, there are powerful tools that would make a recruiter's life easier. Recruiters can achieve their goals and manage the recruitment process more effectively with the right set of tools. The best part? These tools are FREE, no trials! 

In this article, we have outlined the top 10 FREE tools that recruiters can use to reduce their workloads - from automated reference check software to scheduling software, data management tools, time management software, and more. 

These top 10 FREE tools for recruiters include the following: Ref Hub, Zapier, Trello, Calendly, TestGorilla, Evernote, Asana, Airtable, Everhour, and LastPass.

We have also included bonus tips - a free website builder called Weebly and a free machine learning model generating responses called ChatGPT. Take a look at these products and start implementing the best solutions:

Ref Hub 

Free Automated Reference Check Software 

Category: Pre-employment Tool

Do you want to simplify your recruitment process through automating reference checks? Are you looking for a software that can do numerous reference checks without overpriced plans? Ref Hub is here for you! 

Ref Hub is a reference checking software for recruiting agencies of any size. The software is built with a user-friendly technology, offering extensive features to complete multiple reference checks. With Ref Hub, you get the best solution for automated reference checking – built for an optimum candidate and recruiter experience.


- Survey Builder

- Custom Ref Check Template

- Bulk Upload of Candidate Details

- Bulk Reference Request

- Phone and Email References

- Mobile Access

- Status Tracking

- Anti-Fraud System

- Reporting/Analytics

No onboarding fees. No credit card details required. Build unlimited templates. Add unlimited users. Conduct FREE reference checks for up to 500 candidates per month. Start conducting those reference checks with Ref Hub!


The easiest way to automate your work

Category: Data Management Tool

Zapier is a tool used by many different industries that allows truly powerful automations within the recruitment industry. Given the variety of tools, methods, and data collected during the recruitment process, the elevator pitch is Zapier connects your data across 5000+ platforms. Let Zapier start automating tasks for recruiters: 

- Send new applicants a personalized message

- Share job openings across social media

- Save candidate details to a spreadsheet

- Save important tasks to a to-do list

- Save resumes where you need

All of these and more tedious tasks could be done automatically with the power of a zap!

Check our article on how to Leverage Zapier to run your recruitment agency

Zapier offers secure and reliable automation with their FREE plan which includes 100 tasks per month with 5 single-step zaps! 


Organize anything, together!

Category: Work Management Tool

Trello is a user-friendly tool where you can manage and collaborate with your team members. Using this tool makes it easy for your team to get work done. It's a visual stream of the different tasks in progress. Here are some ways you can efficiently use Trello:

- Manage your recruiting pipeline from each stage of the hiring process from sourcing to onboarding

- Create cards that you can load with important details and place them on the Kanban boards

- Assign members and track who is working on each card

- Attach tags, documents, and checklists 

- Set deadlines

Check how to use Trello as an ATS for Recruitment

Trello your way with their FREE plan which includes unlimited cards, 10 boards per workspace, unlimited activity log and more! 


Spend more time connecting, not scheduling

Category: Scheduling Software

Calendly is a scheduling automation platform that makes you get rid of back-and-forth emails trying to match a suitable time. Integrating with this tool allows you to provide people with your availability. The process is streamlined because they can see your vacant time slots on specific days and they book through your custom URL. Speed up the recruiting cycle with automated scheduling: 

- Increase candidate pipeline

- Book more initial screening calls 

- Book more interviews

- Reduce time-to-fill 

- Improve candidate experience

Use Calendly as an easy access for easy bookings with a FREE plan! This allows you to customize your booking link with unlimited one-on-one meetings. 


Fast, easy, bias-free hiring

Category: Pre-employment Tool

TestGorilla is built as a pre-employment testing software structured to help recruiters in identifying eligible candidates during the hiring process. This tool allows you to create high-quality assessments with real-time results to help recruiters discover the strongest candidates.  Here's how it works: 

- Formulate questions in assessments

- Send invitation links to multiple candidates via email

- Track the real-time progress of applicants 

- Sort them based on ratings, alphabetical order, latest activity or custom responses

Utilize TestGorilla's FREE plan where you can have unlimited candidates and unlimited assessments with 10 free tests in the test library! 


Designed to help individuals remember everything

Category: Data Management Tool

Evernote is an accessible app that serves as your ultimate notetaker. It automatically syncs across your devices, so you can stay on top of it all with your notes, to-do lists, reminders, etc. This tool can serve as a recruiter's digital notebook and here are just some of the helpful ways to use it: 

- Quickly locate specific notes with tags and keywords

- Scan documents and PDF files 

- Share and collaborate notes with your team 

- Capture content from the web with the web clipper

- Sync your devices, so you can take notes anytime 

Capture ideas and find them quickly with Evernote's FREE plan where you can enjoy the following: 

- Sync up to 2 devices 

- 60 MB monthly uploads

- 25 MB max. note size

- Get organized with Home dashboard and 3 widgets

- Create in-note tasks

- Find things fast with search and tags

- Clip web pages

- Attach PDFs, receipts, files, photos, images, and documents


Work works better with Asana

Category: Work Management Tool

Asana is a management tool that recruiters can use to track projects from start to finish and organize work in one place for seamless collaboration. In Asana, the entire team can see exactly what each one is working on and which tasks are priority. Schedule tasks with a timeline and set clear deadlines. 

Recruitment teams can use Asana for in different ways:

- New hire onboarding: Track all stages of the onboarding process

- Candidate tracking: Track a candidate's progress through the hiring pipeline

- Internal resources: Keep reference materials in one place

- Interviewing: Plan and track interview questions 

If you're just getting started with project management, Asana's FREE plan gives you unlimited tasks, unlimited projects, unlimited messages, and unlimited activity log while allowing you to collaborate with 15 teammates. 


Achieve your most ambitious goals

Category: Data Management Tool

Airtable is a platform for the whole organization allowing teams to create applications that support the unique way they work. This tool empowers users with the ability to design and customize workflows. It has multiple ways to help your team with managing the different aspects of recruitment, and here are some: 

- Applicant Tracking System

- Employee Directory 

- Time Tracker

- Employee Onboarding

- Expense Tracking

- Interview Questions 

- HR Knowledge Base

- Recruitment Strategy

- Team Workload Planning

Airtable's FREE plan includes unlimited bases, up to 5 creators or editors, unlimited commenter & read-only users, 1,200 records per base and more! 


Time Tracking made simple

Category: Time Management Software

Everhour is a time-tracking software with hassle-free integrations for your recruitment team. This tool can save time and streamline your work processes by tracking work hours, vacations, days off, sick leaves, setting budgets, creating reports and invoices, and managing the project progress. Your recruitment team can easily be managed by Everhour's super toolkit: 

- Lock time editing

- Correct employees time

- Manage billable rates

- Gain insight into your project costs and profitability

- Set daily, weekly, or monthly limits for particular members

- Get notified for timesheet approvals

Get simple time tracking and reporting with Everhour's FREE plan which includes unlimited time tracking, unlimited projects, and unlimited reports! 


The last password you'll ever need

Category: Password Manager

LastPass is a trustworthy password manager that stores encrypted login details online to secure your digital life at your fingertips. Considering that recruitment handles huge volumes of sensitive data and involves multiple logins for the different recruitment tools, LastPass serves as your central vault to help you in your day-to-day work. Improve your overall security with these features: 

- Create new passwords 

- Show how strong your passwords are

- Store information such as PIN codes and membership IDs

- Share password with other team members

Key benefits of using LastPass include:

- Convenience – No more forgotten or mistyped passwords

- Time saved – Instantly log in to websites

- Stronger security – Long passwords that you don't have to remember

Conveniently manage your passwords with the FREE plan of LastPass! This allows you to secure unlimited passwords that you can access on your main device. 

BONUS TIP #1: If you need a website builder, check out this FREE tool below!


Start something

Category: Website Builder 

Weebly is a beginner-friendly website builder that recruitment agencies can use to create landing pages.  It's designed for users to easily build functional websites that enable agencies to attract both candidates and clients. Consider using this tool to generate leads: 

- Drag-and-drop: Create a professional recruitment website without any technical skills

- Add content elements right from your web browser

- Customize headers with dynamic content 

- Create customizable image and color backgrounds

Weebly's FREE plan comes with a domain with a subtle Weebly branding, free SSL security, 500MB Storage, and free Lead Capture and Contact Forms. 

BONUS TIP #2: If you want to generate content, check out this FREE tool below!


Answers questions and writes essays

Category: AI chatbot  

Recruitment agencies can use ChatGPT or other language models to automate certain tasks and improve the efficiency of their operations. Some potential uses of ChatGPT in the recruitment industry include:

1. Answering candidate questions: ChatGPT can be used to answer common questions from candidates about the recruitment process, job requirements, or other details. This can help to reduce the workload of human recruiters and ensure that candidates receive timely responses to their inquiries.

2. Generating personalized responses to resumes and job applications: ChatGPT can be trained to generate personalized responses to resumes and job applications, thanking candidates for their interest and providing further information about the recruitment process.

3. Providing customer service: ChatGPT can be used to provide automated customer service to candidates and clients, helping to answer common questions and provide support.

4. Generating job descriptions and other recruitment materials: ChatGPT can be used to generate job descriptions, job advertisements, and other recruitment materials based on a set of prompts or input.

It's important to note that ChatGPT is a machine learning model and may not always produce accurate or appropriate responses. It should be used as a tool to assist with certain tasks, rather than replacing human interaction entirely.

ChatGPT is entirely FREE! Simply create an account and start using it for your recruitment needs.

Use These Tools Effectively

It's important to find the tools that work best for you and your team, and to use them effectively to streamline your recruitment process. You can use these tools to help you track projects from start to finish, organize your data, manage candidates in the hiring pipeline, automate scheduling, track time, and store passwords securely. 

Using these tools can help you recruit faster and more efficiently, providing a better experience for both candidates and recruiters. Take advantage of these free tools, implement them according to your team's needs, and unlock the full potential of modern recruitment!

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